Template Letters

HE, FE and ACE branches: Pro-forma letter re anti-casualisation campaign ‘Stamp Out Casual Contracts’ to VC/Principal

(Please delete as appropriate and insert local text as required)

Dear Sir/Madam

I am writing to let you know about UCU’s Stamp Out Casual Contracts campaign.  This campaign will highlight UCU’s work to oppose casualisation in further and higher education.

Our aims are to:

  • Increase the use of permanent contracts
  • Resist vulnerable employment
  • Seek equal treatment for agency workers
  • Oppose redundancy selection formed on the basis of contract type
  • Transfer ALL staff onto full-time or fractional contracts
  • Seek fair working conditions for ALL staff

We would welcome the opportunity to work with you to achieve our aims.  As part of this, please could you send the branch secretary at [………………]  information arising from the following questions?

How many fixed-term and hourly-paid staff are employed at your institution and when do you plan to transfer them onto open-ended and/or fractional contracts?

[For Higher Education Institutions:]

  • Have hourly-paid staff been assimilated under the Framework Agreement? If they haven’t, when will you be addressing this?

[For Further Education Institutions:]

  • Have you implemented the Agreements for the Employment of Fixed-Term and Part-Time Employees for England?

[For Further Education Institutions – Wales:]

  • Please confirm that your institution has implemented in full the part time agreement reached in Wales in February 2005.

As you will be aware, casual employment is extremely high in academia.  It is very inefficient, creates barriers to success and leads to stress and feelings of being devalued.  This group of staff is heavily-relied upon by our institution. Giving such staff more secure contracts as part of an overall package to improve the way qualified and professional staff are treated will benefit everyone – your staff, our students and our institution.

We look forward to working with you to achieve fairer treatment for your staff.

Branch Chair / Secretary / LA President

_______________________________________________________________

HE, FE and ACE branches:  An invitation from the teaching staff’s union

Dear Colleague,

The UK’s leading academic union, UCU, is also the only union representing hourly-paid teaching staff including at XX Institution.

Nationally we negotiate annual pay increases for staff on the national pay spine and hourly rates of pay.  We negotiate terms and conditions of employment both nationally and locally.

We are campaigning for a equal treatment of hourly paid staff in relation to pay, pensions, sick pay, maternity leave, access to facilities and inclusion in decision making.

The UCU has been instrumental in lobbying for, and monitoring the implementation of the part-time workers and fixed-term employees regulations that prohibit part-time and fixed-term staff from being treated less favourably than their full-time, permanent colleagues.  It is important that hourly-paid staff benefit from these regulations in terms of pay, leave entitlements and access to facilities.

The fixed-term regulations will also restrict the successive use of fixed-term contracts and the UCU, nationally and locally, is campaigning and lobbying hard to ensure that staff are moved to permanent contracts as appropriate and that fixed-term contracts are only used in specified and agreed circumstances.

Hourly-paid teaching staff often face particular challenges and the UCU understands this.

Of course, much of our work involves individual advice to our members.  Although sometimes hourly-paid staff feel that they have no long term prospects, in practice there are many issues including contractual renewals, pay, leave, sick pay and much else, on which hourly-paid members often need advice and support.

Individual hourly-paid members of staff may feel too pressurised, too busy and too isolated to tackle problems.  Together, as part of the union committed to representing hourly-paid staff nationwide, we can achieve real change for the better.

Join us in UCU by completing and returning the enclosed form today! 

No other union represents hourly-paid teaching staff.  However, if you are already a member of another trade union affiliated to the TUC, please disregard this letter.  If you are a member of a professional association in a profession allied to medicine or nursing, you may find that you are eligible for joint membership of the UCU.

I hope very much that you will give serious thought to joining us, as 100% membership of all hourly-paid staff would enable us better to represent the interests of hourly-paid staff across the institution.

XX UCU is a branch in which every member’s view is welcome and all viewpoints are respected.

If I can be of personal assistance to you at any time, please do not hesitate to contact me by phone, letter or e-mail.

Yours sincerely,

Branch Chair / Secretary / LA President

_______________________________________________________________

 

HE, FE and ACE branches:  Pro-forma letter to Managers: formal request for information under Fixed-term Employees [Prevention of Less Favourable Treatment] Regulations 2002

Branch chair/LA president

Please ensure you have read the appropriate guidance and involved your local UCU representative before submitting this request.

For more information please see: http://www.ucu.org.uk/ftreg5

To      [The Director of Personnel/ Human Resources for your employer

Including full address]

From [Your full name, job title and workplace address]

Date   [………]

Fixed-term Employees [Prevention of Less Favourable Treatment] Regulations 2002

I believe I am being treated less favourably than a comparable permanent employee and that this infringes my right under Regulation 3 of the above Regulations not to be treated less favourably than a comparable permanent employee. I believe the difference in treatment to be:

[detail difference in treatment – this may relate to one or more issues]

I am formally writing to request from my employer [………………..] a written statement giving particulars of the reasons for the less favourable treatment as detailed above.

I would be grateful of you would provide the statement to me within the statutory 21 days defined in Regulation 5.

Yours sincerely

[………..]

cc       [The UCU officer dealing with your case]

_______________________________________________________________

 

HE, FE and ACE branches:  Pro-forma letter to Managers: formal request for information under Part-time Workers [Prevention of Less Favourable Treatment] Regulations 2000

Model ’21 Day’ letter – Request for Written Statement

Please ensure you have read the appropriate guidance and involved your local UCU representative before submitting this request

For more information please see: http://www.ucu.org.uk/ptreg6

To      [The Director of Personnel/ Human Resources for your employer

Including full address]

From [Your full name, job title and workplace address]

Date   [………]

Part-time Workers [Prevention of Less Favourable Treatment] Regulations 2000

I believe I am being treated less favourably than a comparable full-time worker and that this infringes my right under Regulation 5 of the above Regulations not to be treated less favourably than a comparable full-time worker. I believe the difference in treatment to be:

[detail difference in treatment – this may relate to one or more issues]

I am formally writing to request from my employer [………………..] a written statement giving particulars of the reasons for the less favourable treatment as detailed above.

I would be grateful of you would provide the statement to me within the statutory 21 days defined in Regulation 6.

Yours sincerely

[………..]

cc       [The UCU officer dealing with your case]

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